We are looking for a detail-oriented Administrative Assistant to join a team on a contract basis in Belleville, Ontario. This role offers an opportunity to contribute to the smooth operation of our construction projects by providing essential administrative support. If you excel in organization, communication, and multitasking, we encourage you to apply.

Responsibilities:

• Accurately input and update data to ensure records are complete and current.

• Prepare and assemble job packets for foremen and field teams to facilitate project execution.

• Maintain organized filing systems and ensure proper handling of important documents.

• Communicate effectively with customers and municipalities to provide job-related information.

• Ensure all required paperwork and documentation are completed and accessible for field crews.

• Offer general administrative support to the operations team as needed.

• Schedule appointments and manage calendars to ensure smooth day-to-day operations.

• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.

• Draft and manage email correspondence to maintain clear communication channels.

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent written and verbal communication abilities.
• Experience in customer service and handling inbound and outbound calls.
• Organizational skills to manage multiple tasks and maintain filing systems effectively.
• Ability to schedule appointments and coordinate calendars efficiently.
• Previous experience in an administrative role, preferably within the construction industry.
• Capacity to work independently and as part of a team in a fast-paced environment.

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This job posting is for a current vacancy with our client.

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