We are looking for an Accounts Receivable Specialist to join our team on a contract basis in Brampton, Ontario. The ideal candidate will have strong experience in trade spend, rebate reporting and monitoring, customer account reconciliations, collections, and cash application. This role requires strong attention to detail, sound judgement, and a proactive approach to investigating discrepancies and maintaining accurate customer accounts. The successful candidate will help ensure the accurate tracking and reconciliation of trade spend and rebates while providing responsive service to internal and external stakeholders.

Responsibilities:

• Manage outstanding receivables by contacting customers regularly, applying incoming payments accurately, and keeping account balances current.

• Monitor trade spend activity and rebate programs, ensuring transactions, deductions, accruals, and payments are accurately tracked and reported.

• Prepare and maintain trade spend and rebate reports, investigate discrepancies, and follow up on outstanding or unsupported deductions.

• Reconcile customer accounts, trade spend balances, rebates, and deductions, identifying variances and resolving discrepancies related to billing, receipts, or account activity.

• Carry out collection activities and prepare recurring accounts receivable reports in accordance with established timelines and business requirements.

• Monitor account activity to identify overdue payments, delays, short payments, deductions, and unusual trends, escalating concerns when required.

• Review customer deductions and validate them against approved trade promotions, rebate agreements, and supporting documentation.

• Maintain complete and accurate customer, trade spend, and rebate records, ensuring all documentation is organized and updated promptly.

• Prepare deposits, post receipts, and process payment transactions in accordance with company controls and accounting procedures.

• Respond to customer and internal stakeholder inquiries regarding invoices, payments, rebates, deductions, and account balances in a professional and service-oriented manner.

• Review aging reports regularly, prioritize follow-up activities, and support recovery efforts to improve collection performance.

• Contribute to month-end activities by preparing reconciliations, reports, and supporting documentation for financial reporting and audit requests.

• Minimum of three years of experience in accounts receivable, trade spend, rebate administration, collections, or a related accounting function.

• Strong hands-on experience with trade spend and rebate reporting, monitoring, account reconciliations, deductions, invoicing, payment processing, and collections.

• Experience reviewing and validating customer deductions against approved trade promotions, rebate agreements, and supporting documentation.

• Solid understanding of accounts receivable processes, including aging analysis, cash application, accruals, deposits, and month-end reporting.

• Strong ability to analyze customer accounts, investigate discrepancies, identify variances, and resolve billing, payment, rebate, and deduction issues accurately.

• Proficiency with Microsoft Excel and QuickBooks within a high-volume finance or accounting environment.

• Experience using ERP platforms and accounts receivable systems.

• Strong organizational skills with the ability to maintain accurate records, manage competing priorities, and meet established deadlines.

• Clear written and verbal communication skills, with the ability to work effectively with customers and internal stakeholders.

• Strong attention to detail, sound judgement, and a proactive, service-oriented approach.

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