We are looking for an Accounts Receivable Coordinator to support accurate invoicing, timely cash application, and dependable collections activity for our Ontario team. This position plays an important role in maintaining healthy cash flow by managing customer accounts, resolving discrepancies, and keeping records current. The successful candidate will bring strong attention to detail, sound judgement, and the ability to work confidently with billing and reconciliation processes in a fast-paced environment.

Responsibilities:
• Prepare and issue customer invoices with a high degree of accuracy, ensuring billing aligns with contracts, project details, and internal records.
• Apply incoming payments promptly and investigate unmatched receipts to keep account balances current and properly documented.
• Monitor outstanding balances, follow up with clients on overdue accounts, and carry out collection activities with strong attention to detail.
• Reconcile customer accounts by reviewing transactions, identifying variances, and resolving discrepancies in collaboration with internal teams and external contacts.
• Maintain complete and organized accounts receivable records, including payment activity, billing adjustments, and supporting documentation.
• Support project-based invoicing requirements by verifying billable information and preparing invoices that reflect approved terms and timelines.
• Use Microsoft Dynamics 365 ERP and related systems to process receivable transactions, update account information, and generate reports.
• Assist with month-end activities by preparing receivable summaries, reviewing aged accounts, and helping ensure financial data is accurate.
• Experience in accounts receivable, billing, or a related accounting support role.
• Demonstrated ability to perform account reconciliations and investigate payment or billing discrepancies.
• Practical experience with cash application and collection activities, including commercial collections.
• Proficiency using ERP systems, with hands-on experience in Microsoft Dynamics or Microsoft Dynamics 365 considered a strong asset.
• Strong accuracy, organization, and time management skills with the ability to handle multiple priorities.
• Clear written and verbal communication skills for working with customers and internal stakeholders.
• Comfortable using standard business software and preparing reports in a finance-focused environment.

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