We are looking for an Accounts Receivable Clerk to join a charitable organization in Burlington, Ontario on a contract basis with the potential to become permanent. This position supports donation processing and receivables administration by ensuring contributions are recorded accurately, deposits are handled promptly, and donor-related financial information is maintained with care. The successful candidate will work closely with finance and fundraising partners to help maintain strong internal controls, reliable reporting, and a high standard of service.

Responsibilities:
• Receive and organize incoming donations from multiple channels, including electronic payments, mailed contributions, grants, securities, and shared-agency gifts, ensuring each batch is coded and recorded correctly.
• Prepare and complete cheque deposits through remote banking tools and enter gift details into designated systems with a high degree of accuracy.
• Record daily mail and online donations, including campaign and catalogue-related contributions, while following established financial control procedures.
• Issue electronic and mailed tax receipts within required timelines and in accordance with organizational policies and regulatory standards.
• Work closely with finance staff to confirm deposit details, investigate discrepancies, and support timely account reconciliation.
• Review donor transactions involving estates, donor-advised funds, stock gifts, and other specialized contributions to ensure proper handling and acknowledgement.
• Research unusual donation situations, gather supporting details, and seek guidance when exceptions or complex cases arise.
• Support annual audit activities by preparing requested documentation and providing complete information to the finance team on schedule.
• Maintain accurate donor records by identifying duplicate or incomplete data, updating account information, and helping preserve data integrity across connected platforms.
• Respond to internal inquiries from fundraising, donor relations, and finance teams by supplying clear revenue information and transactional support.
• Experience in accounts receivable, donation processing, billing, cash application, or a similar finance support function.
• Strong attention to detail with the ability to manage high-volume data entry and maintain accuracy in financial records.
• Proficiency with Microsoft Excel and Microsoft Word for tracking, reporting, and documentation.
• Hands-on experience working with Salesforce or comparable database and financial tracking systems.
• Knowledge of account reconciliation practices and the ability to resolve payment or posting discrepancies effectively.
• Ability to prioritize daily deadlines, manage multiple transaction types, and follow established controls and procedures.
• Strong communication skills and a collaborative approach when working with finance, fundraising, and internal stakeholders.

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