We are looking for an Accounts Payable Specialist to join a senior care organization in Toronto, Ontario on a Long-term Contract basis. This position is well suited to someone who can bring order to a high-volume backlog, strengthen invoice processing accuracy, and keep payment activity moving efficiently. The successful candidate will work across finance, operations, and vendor contacts to resolve outstanding items while maintaining strong financial controls. Experience with Yardi and a background in senior living, healthcare, or property-related environments will be highly valued.

Responsibilities:
• Manage a large queue of outstanding invoices by reviewing documentation, entering records in Yardi, and advancing items through the payment cycle with accuracy and urgency.
• Investigate billing issues by identifying missing approvals, correcting discrepancies, and reconciling vendor statements to clear aged payables.
• Verify invoice details against purchase orders, service agreements, and receiving records to confirm that charges are valid and properly supported.
• Partner with site administrators, operational teams, and suppliers to gather coding information, obtain approvals, and resolve incomplete submissions.
• Assign costs to the appropriate entity, department, and general ledger accounts to support accurate financial reporting.
• Assist with scheduled and urgent disbursements, including cheque processing and other payment activities required to meet timelines.
• Contribute to month-end activities by ensuring accounts payable entries are recorded promptly and outstanding transactions are addressed.
• Identify recurring issues that contribute to invoice delays and suggest practical improvements to strengthen workflow efficiency and control.
• Follow internal policies, audit standards, and financial control procedures to maintain compliance throughout the accounts payable process.
• At least 3 years of experience in accounts payable, including exposure to high-volume processing or backlog reduction work.
• Practical, hands-on experience using Yardi is required.
• Previous work in senior living, healthcare, real estate, property management, or a related operational setting is strongly preferred.
• Strong knowledge of invoice matching, account coding, approval workflows, vendor reconciliation, and payment processing.
• Ability to manage multiple priorities, meet tight deadlines, and maintain accuracy in a fast-paced environment.
• Solid problem-solving skills and close attention to detail when reviewing financial documents and exceptions.
• Proficiency with Microsoft Excel and familiarity with accounting systems such as ERP or related financial software.
• Clear written and verbal communication skills for working effectively with internal teams and external vendors.

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