We are looking for an Accounts Payable Clerk to join a pharmaceutical organization in Burnaby, British Columbia on a contract basis with the potential to become permanent. This position is well suited to someone who enjoys detailed financial work, can manage a steady volume of transactions, and takes pride in maintaining accurate records. The successful candidate will support invoice and expense processing, coordinate approvals, and help ensure timely payments to vendors, employees, and consultants.

Responsibilities:
• Review incoming supplier invoices, enter them accurately into the accounts payable system, and maintain organized payment records.
• Reconcile invoices against purchase orders and receiving details when documentation is available, ensuring charges are supported before processing.
• Forward non-inventory invoices to the appropriate approval contacts and follow up to keep authorizations moving efficiently.
• Investigate billing differences by working with internal teams and external vendors to resolve issues promptly and accurately.
• Process employee and consultant expense claims, including submissions handled through Nexonia where applicable.
• Apply the correct accounting codes to invoices and expense reports, including more detailed coding for non-inventory transactions.
• Prepare vendor payments and employee or consultant reimbursements in accordance with payment schedules and company procedures.
• Provide current credit reference information to procurement stakeholders to support vendor negotiations and favourable payment terms.
• Manage a manual accounts payable workflow, including two-way invoice matching and daily processing volumes within the AP inbox environment.
• Minimum of 2 years of accounts payable experience, including invoice handling and payment processing in a high-volume setting.
• Hands-on experience matching invoices to purchase orders and receiving records with strong attention to detail.
• Proficiency with Sage X3 and confidence working in systems that involve manual accounts payable processes.
• Experience processing employee expense reports and coding financial transactions accurately.
• Strong data entry skills with a high level of accuracy, particularly when working with numeric information.
• Ability to identify and resolve invoice discrepancies by communicating effectively with vendors and internal departments.
• Familiarity with foreign currency transactions and vendor invoice processing is considered an asset.

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