We are looking for an Accounts Payable Clerk to join a team in Waterloo, Ontario on a part time Contract basis, 15 to 20 hours a week. This position is well suited to someone who enjoys working accurately with financial records, takes initiative to resolve discrepancies, and communicates clearly when clarification is needed. The successful candidate will support day-to-day payable functions, maintain organized documentation, and contribute to timely, reliable accounting processes.

Responsibilities:

• Enter supplier invoices accurately into Excel and QuickBooks Desktop while maintaining complete and well-organized records

• Review billing details against purchase orders to confirm pricing, quantities, and approvals before processing

• Assign the appropriate general ledger accounts to invoices to support accurate financial reporting

• Perform reconciliations for vendor accounts and follow up on discrepancies to ensure balances are correct

• Prepare payment support packages for internal authorization and coordinate documentation required for processing

• Complete bank reconciliations and record journal entries to keep accounting data current and balanced

• Assist with remittance calculations and related accounting tasks, ideally within a non-profit environment

• Identify errors or missing information early and take a proactive approach to resolving issues with the appropriate stakeholders

• At least 2 years of experience in accounts payable or a closely related accounting support role
• Hands-on experience processing invoices, coding transactions, and entering financial data with a high level of accuracy
• Proficiency with Microsoft Excel and QuickBooks Desktop in an accounting environment
• Strong understanding of account reconciliation, invoice matching, and general ledger coding
• Ability to work independently, ask thoughtful questions, and take initiative when issues arise
• Proven attention to detail with the ability to spot discrepancies and correct them efficiently
• Experience supporting non-profit accounting activities, including remittance-related work, is considered an asset

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