We are looking for an Accounts Payable Clerk to join a finance team in Toronto, Ontario on a Long-term Contract basis. This position is well suited to someone who enjoys working with high volumes of financial information, maintaining accuracy, and supporting timely payment operations. The successful candidate will contribute to daily accounting activities, vendor communication, reconciliations, and reporting while helping ensure strong financial controls across the organization.

Responsibilities:
• Process recurring payment runs on a bi-weekly schedule, including electronic transfers and cheque payments, while ensuring accuracy and timeliness.
• Review invoices and expense submissions for proper authorization, supporting documents, and compliance with internal financial controls before payment is issued.
• Enter accounts payable transactions into the organization's accounting system, obtain required approvals, and support related platform updates when needed.
• Reconcile payment records by comparing ledger entries, sub-ledger activity, credit card statements, vendor statements, and system-generated reports to identify and correct discrepancies.
• Assign appropriate general ledger coding to invoices and expense claims, and follow up with approvers when details require clarification.
• Examine employee and executive expense reports, resolve errors, and communicate required corrections in a clear and timely manner.
• Respond to questions from vendors and staff regarding payments, adjustments, credits, and account details, ensuring clear follow-up on outstanding items.
• Prepare cash flow summaries and daily cash balance reporting, highlighting key incoming and outgoing transactions for finance monitoring.
• Complete month-end reconciliations for accounts payable-related balance sheet accounts, including prepaid expenses and capital expenditure tracking, and provide documentation for audit requests.
• Support additional finance tasks such as issuing stop payments or credits, preparing select non-trade receivables invoices, tracking refunds, assisting with asset reconciliations, and handling special analysis as assigned by management.
• At least 1 year of experience in accounts payable or a closely related accounting position; 3 or more years in a similar role would be considered a strong asset.
• Strong working knowledge of invoice processing, payment administration, account reconciliation, and accounts payable data entry.
• Intermediate proficiency with Microsoft Excel, including the ability to work efficiently with spreadsheets and financial data.
• Experience using accounting or ERP systems such as Oracle, QuickBooks, SAP, or comparable platforms.
• High level of accuracy and attention to detail when handling invoices, expense reports, and reconciliations.
• Analytical mindset with the confidence to investigate discrepancies, ask questions, and challenge unclear expense submissions when necessary.
• Strong English communication skills, both written and verbal, with the ability to work effectively with vendors, employees, managers, and executives.
• Dependable, adaptable, and responsive when managing urgent payment requests and shifting priorities.

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