We are looking for an Accounts Payable Clerk to support project-driven financial operations for a construction business in Concord, Ontario. In this role, you will oversee invoice processing and payment coordination with a strong focus on job cost accuracy, documentation, and compliance with internal controls. The position plays an important part in ensuring project expenses are properly recorded, validated against completed work, and managed in line with budget and contract requirements.

Responsibilities:

• Review incoming invoices from suppliers and subcontractors, confirm pricing and contract details, and ensure each submission includes the required backup documentation.

• Enter and assign costs accurately within construction accounting systems, linking expenses to the appropriate project, cost category, and phase of work.

• Compare billed amounts to approved progress on active jobs and raise concerns when charges do not match certified work, agreed scope, or authorized extras.

• Support the preparation and validation of subcontractor payments by confirming holdbacks, contract terms, and completed work before release.

• Maintain accurate month-end cut-off practices by recording costs in the proper period and capturing accruals for work completed but not yet invoiced.

• Prepare payment batches for review, ensuring all disbursements follow approval protocols and established cash control procedures.

• Communicate with vendors and subcontractors to resolve invoice discrepancies, clarify submission requirements, and provide updates on payment status.

• Keep complete financial records that support audit readiness, contract compliance, and clear traceability from invoice receipt through final payment.

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