We are looking for an Accounting Analyst to join a busy team in Newmarket, Ontario on a contract basis with the potential to become permanent. This opportunity is ideal for someone who enjoys balancing accounting duties with administrative coordination and can manage competing priorities with accuracy and professionalism. The successful candidate will contribute to financial reporting, budgeting, payroll support, student billing coverage, and day-to-day operational administration while building strong relationships across the organization.

Responsibilities:
• Oversee the financial administration of school trips by preparing cost estimates, coordinating details with internal leads and external vendors, tracking attendance information, managing petty cash, processing student recharges, and completing year-end trip reconciliations and profitability reviews.
• Prepare quarterly financial reporting by reviewing general ledger activity, assembling reports for department leaders, analyzing budget-to-actual results, and recording supporting entries for investments, depreciation, and other required adjustments.
• Support capital and annual budgeting activities through invoice coding review, project cost monitoring, budget template preparation, data entry, and analysis of spending variances across assigned areas.
• Assist with year-end accounting processes by reconciling fixed assets, prepaid balances, and accrued liabilities, as well as gathering documentation and schedules required for audit readiness.
• Produce financial summaries, benchmarking information, and presentation materials to support leadership discussions, committee meetings, and board reporting.
• Provide payroll and human resources administration support by coordinating attendance-related approvals, maintaining vacation and sick time records, entering bi-weekly hourly payroll information, and assigning time-off policies for new employees.
• Maintain campus parking records and related documentation, including assignment updates, pass tracking, and annual vehicle information reviews.
• Offer backup support for student billing and service areas, including responding to inquiries and assisting with items such as student allowances and access cards when coverage is needed.
• Contribute to accounts payable and cash administration by assisting with money orders and wire transfers, preparing monthly reallocation entries, and reconciling cleared cheques.
• Support general office operations through reception coverage, visitor sign-in procedures, supply ordering, records maintenance, delivery coordination, and other special projects as assigned.
• Minimum of 1 year of experience in accounting, finance, or administrative support with exposure to transactional and reporting activities.
• Post-secondary education in Accounting, Business Administration, or a related discipline is preferred.
• Strong proficiency in spreadsheets and experience working with accounting software, ERP platforms, or payroll and timekeeping systems.
• Practical knowledge of accounts payable, journal entries, reconciliations, budgeting support, variance analysis, and financial reporting.
• Ability to manage multiple deadlines in a fast-paced environment while maintaining a high level of accuracy and attention to detail.
• Effective communication and interpersonal skills, with the ability to work collaboratively with staff, leadership, and external contacts.
• Experience supporting payroll, attendance tracking, or timecard processing would be considered an asset.
• Comfortable providing occasional reception or administrative coverage as part of a broader operations-focused role.

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