We are looking for an Accounting Administrator to support day-to-day financial operations in Guelph, Ontario. This position plays an important role in maintaining accurate records, coordinating payment and billing activities, and helping the accounting team deliver reliable financial information. The ideal candidate brings hands-on experience in both accounts payable and accounts receivable, along with a strong ability to stay organized and meet deadlines in a fast-paced environment.

Responsibilities:
• Oversee end-to-end accounts payable and accounts receivable activities to ensure transactions are completed accurately and on schedule.
• Record and verify invoices, bills, receipts, and payments while maintaining complete and up-to-date financial documentation.
• Review payable and receivable reports regularly to identify variances, outstanding items, and areas requiring follow-up.
• Communicate with vendors and customers to investigate and resolve billing, payment, and account discrepancies.
• Reconcile supplier statements and maintain productive working relationships with external partners.
• Coordinate payment processing and support daily banking tasks related to deposits, withdrawals, and account activity.
• Ensure financial transactions are handled in accordance with company guidelines and established accounting procedures.
• Assist with month-end and year-end close activities, including reconciliations, reporting support, and record preparation.
• Provide documentation and administrative support during audits and contribute to other accounting assignments as needed.
• Bachelor’s degree in accounting, finance, or a related discipline.
• Minimum of 3 years of practical experience supporting accounts payable and accounts receivable functions.
• Demonstrated ability to analyze financial information and resolve issues with sound judgement.
• Strong attention to detail with a high level of accuracy in data entry, reconciliations, and recordkeeping.
• Proven ability to manage multiple priorities and meet deadlines in a structured and efficient manner.
• Proficiency with Microsoft Office applications and accounting software such as QuickBooks.
• Effective verbal and written communication skills for working with internal teams, vendors, and customers.
• Ability to work independently while also contributing positively within a team-based environment.

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