One of our clients in Printing and Consulting industry is looking for a Experienced Corporate Mailroom Associate
Length: Contract term is 12 months with a possibility of extension
Location: Toronto, ON
Hours: Monday -Friday 9am-6pm and maybe Saturday

ESSENTIAL FUNCTIONS:

Incoming Policy Mail
• Open, sort, stamp all incoming hard copy Policy mail
• Scan & review for quality issues
• Attach documents to correct client in Broker Management system using specific coding
• Assign task based on mail to appropriate team as required
• Distribute non-policy mail/courier pieces internally

Email box
• Review contents of requests
• Attach documents/email to the correct client in Broker Management system using specific coding
• Assign task based on mail to appropriate team as required
• Distribute non-policy emails internally

Outgoing Mail/Courier
• Prepare daily mail bag for outgoing Canada Post Corporation (CPC) mail
• Prepare daily mail bag for outgoing ICS courier pieces, using online software
• Prepare daily outgoing couriers (Purolator) using online software
• Prepare daily outgoing Registered Mail letters

Office Support
• Greet and sign in guests/vendors; maintain visitor log
• Coordinate and administer visitor badges/cards, ensuring up to date inventory and manage sign-in/sign out procedures
• Schedule conference rooms as necessary
• Maintain a neat and tidy, professional Reception area
• Maintain Reception handbook/guidelines

SKILLS:
• Good communication and customer service skills, both written and verbal.
• Self-motivated.
• Able to read, write and follow English instructions.
• Intermediate computer skills, including MS Office.
• Ability to manage multiple tasks and perform duties with minimal supervision. EXPERIENCE:
• 6 months to 1 year experience in a professional working environment.
• Experience in a client-facing environment. DOCK: (remove if NA)
• Previous dock experience.
• Experience with lift truck and material handling equipment.


EDUCATION: Minimum High School diploma or equivalent.


URGENT: Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address.

The recruiter in charge of this role is Prakash.

If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.

Please note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!

Please note: Adherence to our end client’s vaccination policy is a requirement.

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