Our clients in the printing and consulting industry, is looking for a Facilities/ Office Coordinator
Length: 12 months contract with the potential for extension and permanent placement dependent on performance.
Location: Toronto, ON - ONSITE
Hours: 8am – 4:30pm

PRIMARY PURPOSE:
Reporting to the Facilities Supervisor, the primary purpose of this position is to provide customer and administrative service for the organization and assistance to the Facilities and Administration department. The greeting of visitors, processing of incoming and outgoing mail/courier deliveries, meeting room maintenance and maintenance of general office and printing supplies and related assignments will also form integral components to this position.

MAIN ACTIVITIES:
• Review, evaluate and implement new administrative procedures.
• Communication to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Oversee and co-ordinate office administrative procedures.
• Perform data entry tasks.
• Support meeting and conference needs and assist clients with planning meetings and events.
• Maintain Health and Safety Records, policies, and procedures.
• Coordinate ergonomics, life safety and various other National programs.
• The successful candidate may be required to perform additional tasks as needed.
• Providing coverage to switchboard, meeting services and reception.

QUALIFICATIONS & SKILLS:
• Effective oral and written communication skills in English is required.
• Thorough knowledge of office administration and familiarity using a variety of office equipment.
• Excellent telephone management and effective interpersonal skills.
• Strong organizational skills to prioritize and meet deadlines.
• Superior customer service skills.
• Respect diversity and demonstrate cultural competence in all interactions with clients and colleagues.
• Professional interpersonal skills in dealing with staff, Service Providers and all level of management.
• Sound knowledge of Microsoft Office applications, including Outlook and systems and software
• Work independently and accurately in the presence of frequent interruptions.
• Prioritize and ensure data is entered accurately and timely.
• Accurate keyboard skills.
• Follow standard procedures as set out in the Policy and Procedure Manual and electronic Reception How to Guide.
• Maintain confidentiality and exercise sound judgement, discretion and accountability in all aspects of the role.
• Ability to attend work on a regular basis.


URGENT: Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address.

The recruiter in charge of this role is Prakash.

If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.

Please note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!

Please note: Adherence to our end client’s vaccination policy is a requirement.

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