Job Description

• This position is primarily responsible for the OGC Canada contribution to Global SOL Project along with providing local administrative support to colleagues, departmental mid-level to senior manager and department heads.
• Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.
• Responsible for Global SOL project for all OGC Ports in Canada. Duties including information gathering and organization of data, data input, follow up on daily vessel activity, running reports, updating equipment inventories, maintaining accurate records of SOL documentation, and updating as necessary, coordinating with contact persons at each OGC office in Canada as well as the Global Sales Hubs / Teams associated with this project and by participating in scheduled Training Webinars.
• Reception duties including answering incoming calls and greeting and signing in of visitors.
• Daily front loading of inspection and lab jobs in Order Management (BOSS) invoicing system.
• Work in G6 database to assist with invoicing of laboratory jobs.
• Invoice Verifications – review client invoices and verify accuracy.
• Assist with general office functions as required to assist the department that may include filing, record keeping, organization of office processes, distributing faxes, archiving, mail, entering Purolator waybills, shredding, errands, etc.
• Operation of computer systems, office equipment and machinery.
• Entering data into Excel spreadsheets.
• Assist with payables and receivables functions.
• Assist with collections and payroll functions.
• Assist with Month End Reporting requirements.
• Assist with data input into external Client Systems.
• Contribute towards organization and cleanliness of common office areas.
• Complete required modules in Talent Force (SGS Online Training System)
• May be assigned special or ad hoc projects periodically


Qualifications

• Pleasant phone manner for both answering and placing calls.
• Must be proficient in using various types of MS Office applications (Word, Excel, PowerPoint and Outlook), as well as business enterprise operating systems like Oracle etc.
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
• Must demonstrate excellent verbal and written communication skills including grammar and composition.
• Ability to work well with others and independently.
• Proven time management skills and a strong attention to detail.
• Ability to work in a high-pressure environment, adhering to time sensitive deadlines.
• Ability to write reports and business correspondence.
• Organizational, communication and interpersonal skills are essential.
• Ability to work as part of a team, to take individual responsibility and to demonstrate leadership.
• Able to be flexible and adaptable to changing demand and the ability to problem-solve.
• Ability to prioritize and plan effectively and follow instructions.
• Ability to operate to the highest standards of ethics, in accordance with the SGS Statement of Integrity.
• Able to build trust, respect.
• Must be client focused.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies and protect the reputation and integrity of clients through strict confidentiality.
• Demonstrate excellent verbal and written communication skills including grammar and composition.
• Working knowledge of tracking, filing systems for auditing purposes.
• Have analytical problem-solving skills.
• Ability to interact effectively with people both internally and externally.
• Cooperation in planning to see that the goals and objectives of Operations are realized.
• Accurate data entry.
• Extended hours may be required from time to time.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.


Additional Information

SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada