We are looking for an Administrative Coordinator to support daily front-office and administrative operations for a wood and furniture manufacturing business in Toronto, Ontario. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, keeping office activities organized, and providing responsive service to both visitors and internal teams. The successful candidate will help ensure smooth day-to-day coordination by managing reception tasks, handling office requests, and supporting communication across the workplace.

Responsibilities:
• Welcome visitors to the showroom and office, respond to inquiries professionally, and direct guests to the appropriate team members.
• Manage front-desk activities by answering calls, receiving deliveries, and coordinating courier pickups and drop-offs.
• Provide general administrative support to maintain efficient office operations, including organizing routine tasks and assisting with day-to-day coordination.
• Monitor workplace supply needs and prepare orders for office items and refreshment-related products, following internal approval processes before purchases are placed.
• Oversee coffee machine arrangements and help ensure shared office areas remain functional, stocked, and presentable.
• Use Microsoft Office and Microsoft Teams to support communication, scheduling, document handling, and administrative follow-up.
• Assist with customer service requests by identifying the correct sales contact and helping route inquiries accurately and efficiently.
• Support a collaborative office environment by working closely with colleagues across departments and responding to operational needs as they arise.
• Previous experience in reception, office administration, or a similar administrative support role.
• Strong customer service skills with the ability to communicate clearly and professionally in person, by phone, and through digital channels.
• Proficiency with Microsoft Office applications and Microsoft Teams.
• Ability to manage multiple tasks, stay organized, and maintain attention to detail in a busy office setting.
• Comfortable coordinating appointments, handling visitors, and supporting everyday office functions.
• A team-oriented approach with the ability to work well with others across the organization.
• Experience accessing customer or account information systems is considered an asset, but is not required.

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