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Services de Gestion Quantum Ltée

Executive Assistant

Services de Gestion Quantum Ltée LaSalle, Quebec

Administrative Support
Reference : 65666
Posted 27 day(s) ago | Still Open
Permanent Full time As soon as possible
Services de Gestion Quantum Ltée


Ref. No. : 65666
Position: Executive Assistant to the President
Location: LaSalle
Salary: Up to $65K per year
Job Type: Permanent
Benefits: Medical, dental, and vision insurance covered at 80%; 3 weeks of vacation; cell phone provided

Detailed Job Description:

- Maintain the Executive’s team calendar and assist with the scheduling of meetings, conferences, teleconferences, etc. and routing correspondence on his behalf
- Assist in organizing special corporative events and manage the corporate lodge
- Collect, analyze, modify and file information
- Coordinate travel arrangements for all employees
- Manage, filter, and prioritize work flow as per urgency level
- Record meetings minutes, answer phone calls, and escalate relevant information to management
- Provide administrative support to the executive team, including, but not limited to, general administrative and content support and document translation (French and English)
- Compile and prepare correspondence and reports, and research and respond to administrative issues and inquiries
- Coordinate and follow up on projects
- Liaise and coordinate with other departments to ensure the fluidity of daily operation activities
- Maintain the integrity and confidentiality of information passing through the Executive’s offices
- Perform other related duties as assigned

Skills and Requirements:

- University or collegial degree with at least 5 years of practical experience in a similar role, assisting an executive team
- Intermediate skills using a variety of computer software packages, such as Microsoft Word, Excel, Access, and PowerPoint
- Ability to communicate effectively, both verbally and in writing, with all levels of the organization (French and English)
- Strong abilities in report writing and presentation creation
- Ability to work effectively, both independently and as part of a team
- Good analytical skills and ability to influence others and support with process implementations
- Effective scheduling and time management skills, and good organizational skills
- Ability to respond to changing priorities and unforeseen circumstances
- Availability 24/7 to support the President and Vice-President with events or other situations, when needed


If you recommend a friend or colleague, you may be eligible for a referral bonus.

We appreciate all expressed interest in this position, however, only the candidates selected for an interview will be contacted.

Quantum is an equal opportunity employer.

Services de Gestion Quantum Ltée

Services de Gestion Quantum Ltée

Founded in 1968 in Montréal, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...

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Services de Gestion Quantum Ltée

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