You'll love this Administrative Assistant job if you love mail merging, pivot tables, and presentation design! Robert Half is seeking results-oriented candidates for an Administrative Assistant position, which will perform various administrative and office support duties. You might be interested in this Administrative Assistant position, if you're deeply passionate about growing your career. If you're looking for a job in the Toronto, Ontario area, consider this long-term contract / temporary Administrative Assistant position.




Key Responsibilities:
- Learn and understand the applicable Collective Agreements. Receive employer contribution reports on daily basis, and ensure payments accurately match to report.
- Balance and audit reports, confirming hours, rates, calculations, and additional information.
- Process company adjustments on the MEBS system. Detailed analysis of employer reporting is required to ensure accuracy.
- Cover paging, enter hours worked, gross wages, confirm date, amount on cheque and if cheque is signed
- Generate and analyze various reports to identify and reconcile any company imbalances or irregularities.
- Follow delinquency guide for companies with outstanding balances.
- Respond to enquiries from Union representatives, companies and members regarding eligibility, vacation pay and other issues.
- Assist union representatives’ enquiries regarding company, and member reports.
- Request and distribute cheques from Accounting Department at month end.
- Enter data on remittance reports submitted by companies.
- Process benefits self-payments from members.
- Review payments to ensure accuracy and follow up with discrepancies.
- Run various monthly queries to assist in monthly reporting.



Note: Administrators’ duties above may vary according to plan administered.

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Key Contacts/Relationships External and Internal:
- Reports directly to the Administration Supervisor.
- Communicates with and answers enquiries from other departments.
- Deals directly with participating employers, benefit plan members, union representatives and staff.




Working Hours:
- Monday to Friday 8:30 am – 4:30 pm
- Special working condition: rotating shift schedule for Wednesday 1pm to 8pm and Saturday 7am to 12:30 pm.
- Overtime may be required to ensure employer reports are successfully closed.




Knowledge, Skills and Abilities:
- Knowledgeable on relevant Collective Agreement and associated benefit plan.
- Skill in performing detailed numerical computations.
- Ability to closely analyze and focus on detailed reporting and investigate discrepancies.
- Ability to organize and prioritize workload.
- Excellent written and verbal communication abilities.
- Strong interpersonal and customer service skills.
- Needs to have a functioning understanding of the legacy system “AS400”.
- Ability to multi-task, work under pressure and meet deadlines.





Minimum Qualifications:

• Exposure to office administration and clerical processes particularly related to data analysis, and account reconciliation.

• PC proficient with strong knowledge of Microsoft Office (Excel and Word skills essential).

• Knowledge of accounting practices a definite asset.

• Demonstrated mathematical aptitude.

• Minimum secondary school graduate, post secondary education preferred.





Are you a passionate self-starter looking to grow within a dynamic company and thrive in a creative environment? Then we would love to hear from you! This opportunity will be filled by the end of the week so don't hesitate!




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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.



Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.



Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.



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