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Associate Director (ADM3A)
The Associate Director of Administration position has the overall responsibility for planning, leading, organizing, and directing the administrative and business affairs of the educational unit named Continuing Professional Development (CPD) within the Faculty of Medicine at McGill University. The role will oversee and provide expertise in strategic and business planning, financial management, program development, HR, and operations to this unit. Independently direct staff, anticipate and resolve problems, lead decision-making, provide consistent leadership, and maintain excellent interpersonal relationships with staff, faculty members, and other ADs.
•Provide leadership, organization, and direction in the development of the assigned educational unit.
•Serve as the senior adviser to administer and facilitate all departmental activities.
•Assist in the strategic development of the establishment of departmental goals and vision.
•Manage business plans and programs, including writing proposals, conducting analyses, and meeting and negotiating terms with executive administration from the Faculty, the University, and other entities.
•Prepare studies and reports as requested to aid in business planning and marketing strategies. Serve on department, Faculty, University, and other committees as required.
•Work collaboratively with other ADs and the Faculty to identify and communicate best practices and standardized policies and procedures.
•Design, evaluate, and maintain standard financial models, reports, and processes to ensure fiscally sound operations and to inform Faculty leadership regarding financial performance.
•Develop and administer common appraisal systems that measure the performance and contribution of faculty and administrative staff, identify training needs, and provide a basis for career development.
•Identify training needs and develop training programs for the needs.
•Manage operational and business activities of the unit.
•Continuously analyze staffing, financing, operations, policies, systems, and procedures to ensure efficient and effective departmental performance.
•Provide oversight to and collaborate with lead managers to improve operations and ensure high-quality administrative support.
•Recruit, develop, and maintain the staff necessary to support departmental activities.
•Develop and prepare standard and ad hoc management reports to support the department heads in decision-making and understanding of operations.
•Participate in management of departmental facilities and inventory, including office and laboratory space.
•Assist department heads in their recruitments, selection, credentialing, and appointment of faculty members.
•Investigate and maintain current knowledge of all applicable regulations and standards to assure departmental compliance to relevant legal issues.
•Oversee information systems, identify new technology to increase efficiency and support business and academic efforts.
•Manage fiscal activities. Enforce accounting and financial management policies and procedures of the Faculty and University.
•Prepare, implement and monitor an operating budget for all funding sources and ensures compliance with grant, legislative, and institutional rules and regulations.
Minimum Education & Experience:
Five (5) years' related experience
Other Qualifying Skills And/Or Abilities:
A Master's Degree in Business Administration, Healthcare Administration, or related field of study is an asset. Extensive management experience in healthcare organizations, preferably in an academic medical center, academic department, research institute, faculty practice plan, teaching hospital, or other similar setting. Demonstrated ability to manage multiple complex departments simultaneously. Strong knowledge of planning, marketing, financial management, clinic operations, institutional budgeting, grant/contract administration, facilities management and human resources including academic affairs and recruitment. Demonstrated ability to effectively plan and delegate assignments, review work, supervise staff, report to multiple individuals, collaborate with other administrators, and work successfully in a group setting. Superior analytical skills and demonstrated ability to exercise sound judgment in applying and interpreting policies and procedures. Excellent interpersonal skills necessary to establish and maintain effective working relationships with key stakeholders and all levels, both internal and external, to the departments and Faculty of Medicine. Bilingualism in both English and French, spoken, written and read.
Reference Number: 16-0802/MR0360
Reporting To: Senior Project Director, Finance & Administration
Salary Range: (Grade 07) $65,000 - $86,700 (midpoint) - $112,800
Position Type: Full-Time
Hours Per Week: 33.75
How To Apply:
Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now. Click on “APPLY NOW” and clearly indicate the reference number.
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