At Rogers, we recognize that success is determined by the strength and diversity of our people. We work together because we want to win together, and these five shared values guide and define our work: Simplify and innovateTake ownership of the what and the howEquip people to succeedExecute with discipline and prideTalk straight, build trust, and over deliver Every day, we strive to build a brilliant digital future for Canadians. We work as one team, with one goal –serve our customers better.
Administrative Assistant / Business Sales Coordinator, Quebec
Imagine working for an exciting entrepreneurial company where employees are committed to meeting big challenges and making a real difference. That's Rogers! A leading communications and media company where people come to do great work. We are seeking an experienced professional who will be responsible for providing analytical support and sales coordination. Ideal candidates will enjoy the challenge of working in a fast-paced and ever-changing team environment and have the ability to build relationships with multiple stakeholders.
Role: Provide high-quality administrative and organizational support to the manager and leadership to help them focus their efforts on achieving the objectives of the corporate sales division
Manage the calendar of the Regional Vice President and the VP, accounting for travel time and priorities, providing ongoing conflict-resolution, and immediately communicating all changes that may be required as a result of any adjustments that have been made.Plan business meetings, internal/external appointments and conference calls.Take calls and respond to various requests.Check, file and process incoming correspondence, and highlight items requiring immediate attention. Prepare and send replies on behalf of the Executive Vice-President.Manage complaints and forward them to the appropriate departments for timely processing and resolution.
Administrative management and staffingAssist the Human Resources department with job postings, ensuring that all forms and approvals are obtained. Obtain IDs, access cards and other items such as computers, workstations, telephones and equipment for new employees.Keep employee records up to date and confidential.Assist and guide assistants and other employees in their duties.Assist the Human Resources department during the evaluation process (wages, bonuses and letters).Assist the Human Resources department during the employee termination process (programs, credit cards, access cards, etc.).
Administrative supportProvide appropriate support to other teams when an assistant is absent.Fulfill all other related administrative duties (processing mail, filing, printing, photocopying, office supplies, office equipment, visitor reception, etc.).Manage business relations with internal and external vendors (real estate, procurement).Keep the department’s organizational chart up to date.Prepare presentations and other documents carefully and accurately.
Travel and meeting coordinationUse online tools to manage and plan business travel in accordance with corporate policies.Prepare travel itineraries.Prepare meeting agendas.Prepare materials.Plan meetings and reserve rooms based on the audience and requirements.
Expenditure managementVerify and ensure that expenditures are consistent with corporate policies.In accordance with corporate policies, audit and reclassify expenditures made with the AMX corporate purchasing card.With the Finance department, review and validate current and future monthly expenditures.
Coordination of team activityCollaborate with regional sales teams on regional operating expense budgets: forecasting and roll-ups for promotional offers and sales initiatives, validation and processing of regional invoices and monthly trackingGeneral administrative duties: shipping, photocopying, ordering of supplies and business cardsCoordinate monthly and quarterly meetings relating to commercial activity with partners: reservations, agendas, consolidating information into presentations and minutesPrepare presentations for internal teams for use in training and field meetings.Cultivate excellent working relationships with third-party OEM vendors.
• Post-secondary degree in a relevant field; 1 to 3 years of experience in Telecommunications
• Recognized proficiency with MS Office (Word, PowerPoint, Excel), email software and other office automation equipment
• Excellent analytical, problem-solving, planning and organizational skills
• Solid interpersonal, communication and relationship-building skills
• Ability to work independently and as a team member
• High level of attention to detail and excellent follow-up skills
• Ability to work effectively under pressure in a fast-paced environment
Schedule: Full TimeShift: DayLength of Contract: Not Applicable (Regular Position)Work Location: 800, Gauchetiere O, Bureau 4000 (182), Montreal, QC Travel Requirements: NonePosting Category/Function: Administration & Administrative AssistantRequisition ID: 91254 WHY ROGERS? As a proud Canadian company, we're dedicated to making things easier for our customers. We’ve been embracing and leading change for over 50-years, and we’ll continue to seek out new opportunities to bring our customers simple solutions for today and tomorrow. Why Rogers? Because we believe the best is yet to come.
We recognize the business value in creating a workplace where each team member has the tools to reach their full potential. At Rogers, we value the insights and innovation that diverse teams bring to work. We work with our candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You can also reach out to our team at RogersRecruiting@rci.rogers.com to begin a conversation about your individual accessibility needs throughout the hiring process. Posting Notes: Sales || Canada (CA) || QC || Montreal || SF:JBQC; SF:LI-AA1 ||
We're Canada's dynamic communications and media company. We make sure you stay inspired, informed and in touch like never before, with our advanced networks, powerhouse media brands and technologically advanced communications services.
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