• 2355015
  • (Reference :MR0400)
  • Research Administrator


  • As soon as possible
  • To be discussed
  • Research Administrator (MR0400)

    Position Summary:

    The Ingram School of Nursing (ISON) is expanding its administrative and support staff to support new initiatives in teaching and research excellence. Under the direction of the Associate Director – Research of the Ingram School of Nursing (ISON), supports researchers to compete for research grants and to deliver high caliber research outputs related to nursing theory and practice and helps promote a rich and supportive research environment for faculty and ISON students.

    Primary Responsibilities:

    •Assist ISON-based researchers in the preparation of grant applications, in a variety of ways including, performing literature searches, tabulating data in an optimal format, drafting ‘summary’ material providing an overview of the proposed project, updating researchers' CVs, formatting CVs to fit grant guidelines, and obtaining institutional signatures. Prepare Office of Sponsored Research documents.

    •Prepare grant charts that fit with project objectives and timelines. Work with team members to ensure that projects remain on schedule, deliverables are completed on time, and reports are submitted as needed. Schedule conference calls and send e-calendar invites and reminders to team members.

    •Manage ethics approvals, funding issues, regulatory agency rules and regulations, and University policies and procedures.

    •Communicate information to researchers on new funding programs, revisions to existing programs, alternative funding opportunities, submission procedures, deadlines, updates on regulatory changes, etc.

    •Liaise with the University and Faculty of Medicine research offices to set up research funding notifications tailored to ISON researchers.

    •In conjunction with the ISoN Communications Officer, set up Google Scholar notifications to disseminate ISON research-related news via social media outlets (e.g. Tweet, Facebook, LinkedIn)

    •In conjunction with the ISoN Data Officer, set up a report repository of awards and grants of faculty and students.

    •Liaise with the librarian assigned to the ISoN to facilitate searches required by researchers.

    •Prepare and submit documents for research ethics approval in accordance with University, hospital and community agency policies and procedures. Provide teams with reminders of ethics renewal deadlines. Assist in completing documentation for Research Ethics Board termination .

    •Maintain researchers CVs for online academic platforms (e.g., academia.edu, Google Scholar).

    •Liaise with AEC staff to help set up and administer research funds.

    •Liase with researchers and AEC staff to define, post and fill research-funded roles such as research technician, research assistant, and research associate positions.

    •Liaise with journal editors and others to identify the best outlets for research originating from the ISoN.

    •Assist with the preparation of manuscripts for submission for publication (e.g, drafting of manuscripts, editing, formatting of manuscripts to journal specifications, preparation of tables/figures).

    •Establish protocols and best practices for the research office.

    •Establish and foster effective working relationships by identifying and prioritizing researchers’ needs. Assess and resolve research-related administrative challenges. When appropriate, inform Associate Director - Research and formulate recommendations.

    •Attend research-related meetings and workshops (eg, information sessions on funding opportunities, PhD Advisory meetings, Researchers Administrative Network meetings)

    •Keep track of and submit contract renewals.

    •Assist with knowledge translation activities such as the organization of workshops including booking space, catering, gathering needed equipment (e.g., audio, computer, and lighting).

    •Organize and act as recorder at meetings called by the Associate Director – Research and set up needed equipment (e.g., conference line, audio, PowerPoint slides).

    •Assume other duties as assigned and required.

    Minimum Education & Experience: DEC III Three (3) years' related experience

    Other Qualifying Skills And/Or Abilities:

    A university degree in a related discipline is an asset. Administrative experience in a clinical research environment would be an asset. Experience with common CV, ResearchNet, and funding agencies (such as CIHR and/or FRSQ) would be a strong asset. The ability to liaise with internal and external clients and to work autonomously and as part of a team in a fast-paced, changing, deadline-oriented environment. Demonstrated professionalism and discretion. Proven ability to work under tight deadlines and to manage multiple priorities. Ability to anticipate possible difficulties, troubleshoot and implement solutions. Professional writing skills. Proven ability to work with computer applications, databases and presentation software, as well as spreadsheets and word processing programs. English and French, spoken and written.

    Reference Number: 16-1017/MR0400

    Reporting To: Associate Professor

    Salary Range: (Grade 03) $45,300 - $56,700 (midpoint) - $68,100

    Faculty/Unit: Faculty of Medicine, Ingram School of Nursing

    Position Type: Full-Time

    Hours Per Week: 33.75

    How To Apply:

    Please submit your application online at http://www.mcgill.ca/medhr/positions-available/apply-now. Click on “APPLY NOW” and clearly indicate the reference number 16-1017/MR0400.

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