• 2348316
  • (Reference :15-0050)
  • Executive Assistant

DESCRIPTION

  • As soon as possible
  • To be discussed
  • Limited, if events present
  • Fuel Transport is presently expanding rapidly and looking for an Executive-Assistant for its Head Office in LaSalle Qc.

    Detailed Job Description:

    •Maintain the executive’s team calendar and assist scheduling of meetings, conferences, teleconferences and routing correspondence on his behalf.
    •Drafting documents and translating letters. (French and English)
    •Assist to organize special corporative events and manage corporate lodge.
    •Collect, analyze, modify and file information.
    •Coordinate travel arrangements for all employees.
    •Manage, filter and prioritize work flow as per urgency level.
    •Record meetings minutes, answer phone calls and escalate relevant information to management.
    •Provides administrative support to the executive team, including but not limited to: general administrative and content support, document translation and other modifications as needed.
    •Compile and prepare correspondence and reports; research and respond to administrative issues and inquiries.
    •Coordinate and follow-up on projects.
    •Liaises and coordinate with other departments to ensure fluidity of daily operation activities.
    •Maintain the integrity and confidentiality of information passing through the executive’s offices.
    •Performs other related duties as assigned.

    Skills & Requirements:

    •University Degree with at least 5 years’ of practical experience in a similar role, assisting an executive team.
    •Intermediate skills using a variety of computerized software packages such as; Microsoft Word, Excel, Access and PowerPoint.
    •Ability to communicate effectively, both verbally and in writing, with all levels of the organization. (French and English)
    •Strong abilities in report writing and presentation creation.
    •Ability to work effectively, both independently and as part of a team.
    •Good analytical skills, able to influence others and support on process implementations.
    •Effective scheduling and time management skills, able to prioritize, organized.
    •Ability to respond to changing priorities and unforeseen circumstances.
    •Accessible 24/7 to support President and Vice-President for events or situation, when needed.

Requirements

  • Essential - Bilingual
  • Essential - 5 year's experience in a similar role

Knowledge and abilities

  • Essential - Translation
  • Essential - Travel arrangement experience

Company description

Fuel Transport Inc. is a young, dynamic and rapidly growing company in the field of third party logistics and transportation.

Our main goal is to become one of North American’s leaders in the field by differentiating from our competitors through highly flexible and quality services. We think in that spirit that our passion, our qualified and professional staff, our diverse range of services will help us reach our goal to become one of the leaders’ in this industry.

Fuel Transport Inc. is proud of its social involvement in the community that represents our core values and our commitment to provide a pleasant and stimulating work environment.

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